privacy policy

Footbank Systems Co., Ltd. (hereinafter referred to as “the Company”) believes that as a software development business entity that is our business, and as a company that contributes to society, we are in a position to set standards for the appropriate handling of personal information. Recognizing the importance of properly handling information, we have established a personal information protection policy, and all officers and employees will comply with this policy to ensure the protection of personal information and the rights and interests of individuals. I will continue.

1. When acquiring personal information, we will specify the purpose of use as much as possible and acquire personal information to the extent necessary to achieve that purpose.
2. When acquiring personal information directly from the person in writing, we will acquire the personal information to the extent necessary after informing the person of the company name, the name and contact information of the personal information protection manager, the purpose of use, etc.
3. Personal information will be used within the scope of the purpose of use for which the individual has consented. In addition, we will establish and implement procedures to take necessary measures to prevent the use of personal information for purposes other than those intended.
4. We will manage the personal information we hold in an appropriate manner and will not disclose or provide it to a third party without the consent of the person.
5. We will manage the personal information we hold in an accurate and up-to-date state within the necessary scope according to the purpose of use, and take reasonable safety measures against the risk of leakage, loss or damage of personal information. We will strive for prevention and correction.
6. When outsourcing the processing of personal information, we will oblige by contract not to leak or provide it to a third party, and we will implement appropriate management for the outsourcee.
7. We will respond to complaints and consultations regarding the personal information we possess by contacting our contact point.
8. We will comply with laws and regulations regarding the handling of personal information, national guidelines and other norms.
9. We will establish a personal information protection management system, review it regularly, and continuously improve it.

Date of enactment: September 1, 2022
Footbank Systems Co., Ltd.
Representative Director Akio Hamada

Inquiries about personal information protection policy
Footbank Systems Co., Ltd. Personal Information Consultation Desk

〒104-0042
1-9-6 Irifune, Chuo-ku, Tokyo Akimoto Building 2F
TEL/FAX: 03-6822-7301 E-MAIL: somu@footbanksystems.com

About the handling of personal information

[Purpose of use]
We will acquire personal information by lawful and fair means and use it within the scope of the "purpose of use" shown in the table below.
In addition, when a purpose of use that is not included in the scope of "purpose of use" arises, if it is obtained directly in writing, after obtaining the consent of the person to the purpose of use, if it is obtained by other means We will use it after announcing the purpose of use.

[About safety control measures]
We will take the following safety measures against the risk of leakage, loss or damage of personal information.

Systematic security control measures
・Regulations regarding the handling of personal information have been formulated for each stage of acquisition, use, storage, provision, deletion, disposal, etc., regarding the handling method, the person in charge, the person in charge, and their duties.
・Regular audits are conducted on the handling of personal information.

Personnel security control measures
・Regular training on the handling of personal information is provided to employees.

physical security measures
・In the area where personal information is handled, we will control the entry and exit of employees and restrict the equipment they bring in, as well as implement measures to prevent unauthorized persons from viewing personal information.
・Take measures to prevent theft or loss of equipment, electronic media, documents, etc. that handle personal information, and encrypt or password control equipment when carrying such equipment, electronic media, etc., including movement within the company. carried out.

Technical safety control measures
・Implement access control to limit the scope of the person in charge and the personal information database handled.
・Introduced a mechanism to protect information systems that handle personal information from unauthorized external access or unauthorized software.

Understanding the external environment
・All personal information handled by our company is stored in Japan. When storing personal information outside the country, we will implement security control measures after understanding the system regarding the protection of personal information in the country concerned.

[Regarding requests for disclosure of personal information]

1. We will request notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties (hereinafter referred to as “disclosure, etc.”). If so, we will conduct an internal investigation of your personal information and respond without delay.
   *However, we may not be able to respond to disclosure, etc., depending on the content of your request. In that case, we will also answer the reason.
2. If you wish to make a request for disclosure, etc., please do so by mail following the procedure below. We may not be able to accept your request if there are any deficiencies or deficiencies in the content of your request. In addition, for each request for disclosure of personal information or notification of purpose of use, an administrative fee of 1,000 yen will be charged in stamps.
3. The personal information received from the “Personal Information Disclosure Request Form” will be used for responding to inquiries and will not be used for any other purpose.

*For details regarding disclosure, etc., please contact the Disclosure Request Desk.

[Contact point for inquiries and requests for disclosure, etc. regarding personal information]

Date of enactment: September 1, 2022